EHASS - Emanate - Highlights from the Drug Abuse and Addiction Studies Sessions

Ethics and Editorial Policies

Plagiarism and Duplicate Publication

It's imperative for authors to verify their manuscripts for plagiarism and/or self-plagiarism before submission. In instances where applicable, proper permission from other publishers must be secured. The EHASS deploys Similarity Check, a CrossRef service fueled by iThenticate software, to identify any plagiarism or duplicate content in manuscripts.

Further details on ethical policy, originality, and referencing can be found here.

Referencing

Recognizing the original work is essential. Manuscripts should predominantly reflect the author's original efforts. If any part of the work or ideas from others is incorporated, it must be duly cited or quoted.

If authors are using images, figures, models, or other significant content where copyright is held by the original publisher, they are responsible for obtaining the necessary permissions.

Fabrication and Falsification

Fabrication entails the intentional distortion of research processes, data, and results, aiming to deceive the readers.

Falsification represents the act of presenting distorted or omitted research processes, data, or results with a deceptive intent. Tweaking original images, models, concepts, and data, passing them off as original or providing misleading interpretations is classified under falsification.

Breaches in the authenticity of research and its representation lead to manuscript rejection. Any evidence of plagiarism, duplicate publication, fabrication, or falsification found during the review process results in manuscript rejection. The volume editor will then inform the corresponding author, associated institutions, and/or funders of the circumstances. Such actions align with EHASS' staunch stance against ethical violations. If a compromised manuscript has already been published, a subsequent issue will carry a retraction and an apology from the editor.

Manuscripts sourced from manuscript mills will be rejected either before or during the peer review process.

Guidance for actions like article withdrawal, retraction, replacement, and corrections come from policies defined in the Committee on Publication Ethics (2019).

Research Involving Human & Animal Subjects

For studies involving human or live animal subjects, an ethical statement is mandatory during manuscript submission.

Human subjects: Authors should have the endorsement of the appropriate institutional and/or national research ethics committee. The study should conform to the principles of the Declaration of Helsinki. Documented approval, showcasing the project identification code, date, and affiliation of the ethics committee, should be attached as supplemental material. This information can alternatively be included in the Research Methods section with a suitable statement. Authors are responsible for ensuring the comprehensiveness of ethical research and publication protocols from their institutions, safeguarding against any claims post-publication. EHASS and the volume editor aren't liable for any post-publication claims, which will be directed to the corresponding author.

Clinical trials-based research: Authors should meet international standards for clinical trial registration and presentation (e.g., CONSORT, CARE, STROBE, SPIRIT).

Participant Consent

EHASS is committed to the ICMJE guidelines on ensuring the rights and privacy of research participants. All participants' right to privacy must not be violated without proper consent.

Written informed consent to use data, which may contain participants' images, must be secured either from the participants or their guardians/parents. Authors are obligated to adhere to these guidelines and show proof of documented informed consent if requested by the editors.

While it's not necessary to send consent forms during the submission process, they should be available upon request by editors either during the review process or post-publication. Furthermore, any details that might identify participants, such as names, initials, or other identifying information, should be excluded. Authors should ensure that descriptions aren't derogatory or demeaning.

If images are anonymized to the point where identification is impossible (like x-rays or ultrasound images), consent is not necessary.

Data Availability

Authors must have their supporting research data available for editorial review when needed. We recommend authors store their research data in public, well-known repositories such as Figshare or Dryad Digital Repository.

Peer Review Process

EHASS publishes manuscripts after a rigorous review by a minimum of two referees through either a single-blind or double-blind process. The choice of review process is left to the discretion of the organizers/volume editors.

By signing our publishing agreement, organizers/volume editors agree to abide by EHASS' Ethical Policy and Peer Review Policy. They can utilize any manuscript management system for reviewing submissions but should uphold global peer review standards in line with EHASS’ Ethical Policy. The review process is managed by the respective conference’s programme committee and, if necessary, external reviewers chosen by the organizers/volume editors. EHASS can request peer review reports when necessary.

Details on the organizing/programme committee and reviewers are in the Frontmatter of each Proceedings. For the EHASS' peer review policy, please refer here.

Author Responsibilities and Authorship

When submitting to EHASS, all named authors must confirm their approval of the manuscript and accept accountability for its content. Author credits should reflect:

1. Significant contributions to the research conception, design, data collection, or analysis and interpretation.
2. Drafting or critical revision of the content.
3. Final approval of the version to be published.

To be credited as an author, individuals should meet the above three criteria. Those who do not meet these criteria but played a role in the research should be recognized in the Acknowledgments section.

For multicenter studies, authors should fulfill the aforementioned authorship criteria, disclose conflicts of interest, and sign a copyright transfer form. A detailed breakdown of each author's contribution is required in the cover letter sent with the manuscript.

It's beneficial for authors to specify their individual contributions in the cover letter. A standardized system such as CRediT for delineating contributions is also encouraged.

Further Author Responsibilities

Authors must:

• Submit original works and properly cite and quote others.
• Disclose if the research received funding.
• Identify research support sources in the manuscript's Acknowledgments.
• Guarantee submissions are free from plagiarism, including self-plagiarism.
• Update editors on related manuscripts being considered by other publishers.
• Share data and research methods upon request.
• Correct or retract errors in the work promptly.
• Submit a signed copyright form, ensuring the manuscript is original, unpublished, and not under review elsewhere.

Corresponding Author Responsibilities

The corresponding author should:

• Accurately provide affiliation and contact details for all co-authors.
• Ensure all co-authors agree with and are responsible for the submitted manuscript.
• Address post-publication queries or complaints.

Changes in Authorship

For changes in the author list after submission, contact the editorial office at admissions@emanate.education with a justification. All co-authors must approve of any changes.

Conflicts of Interest

EHASS' conflict of interest policy is rooted in ensuring that authors are not influenced to compromise their research for external entities. Personal biases shouldn't impact the research process either. Authors should be transparent about potential conflicts of interest in adherence to EHASS’ ethical policy.

If no conflict exists, a statement clarifying this should be placed after the Acknowledgments or before the References in the manuscript. If a double-blind review is used, full disclosures should be made on the title/cover page.

Not declaring conflicts can result in manuscript rejection. Conflicts identified post-submission should be communicated immediately to the volume editors and EHASS editorial office at admissions@emanate.education.

Decision Appeals

Complaints should be related to the manuscript, author(s), reviewer(s), editor(s), or publisher. Direct any potential conflicts of interest to the volume editor, who is responsible for resolving the complaint. The editorial board's decision is final.

Additional Information for Authors

• Copyright Form & Conflict of Interest Disclaimer: This form is available here. The corresponding author should submit this form with the manuscript to the organizers/volume editors.

• Contact Author Information: Email addresses are mandatory for corresponding authors and optional for co-authors. All authors providing email addresses will receive notifications regarding their proceedings.

• Open Access and Licensing: EHASS is devoted to Open Access publishing, promoting swift progress in research. All articles in the EPH digital library are "Gold Open Access" with a CC BY-NC-ND license, ensuring free and unrestricted access. The publication fee details are provided by the conference organizers, and no extra costs are incurred by the authors.

• Online Publication of Manuscripts: Post online publication of a Proceedings, all articles will be accessible in various formats, including PDF, XML, and HTML. Changes post this stage are not permitted. Each proceedings issue is allocated an ISBN, while every article gets a DOI for individual citation.

For EHASS’ correction and retraction policy, see here.

For information on our digital archiving and sharing policy, check here.